Desktop installed vs Online excel to pdf conversion tool: Pros & Cons 

 April 30, 2022

Is your business still using desktop installed software to convert excel files to pdfs? If so, you may not be aware of the many online tools that are available for free or at a very low cost. In this blog post, we will explore the pros and cons of using desktop-installed software vs online tools to convert excel files to pdfs. After reading this post, you should be able to make an informed decision about which method is best for your business. Stay tuned!

Desktop installed vs Online excel to pdf conversion tool

Now let’s look at some of the points of comparison between the two types of conversion tools:

  1. Cost:
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Desktop software can be expensive to purchase and install. In addition, you may need to purchase additional licenses for each user in your organization. Online tools are usually free or have a very low monthly subscription fee. Some free tools are Smallpdf, A1Office, PDFescape, etc.

  1. Ease of Use:

Using online tools is often much easier than using desktop software. With online tools, you can simply upload your Excel file and download the PDF. No installation or complex setup is required.

In addition, online tools are often more user-friendly and have a simpler interface.

  1. Security:

When you use online tools, your data is stored online in the cloud. This means that it is more secure since it is not stored on your local computer. In addition, online tools often have better security features than desktop software.

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For example, online tools usually have password protection and encryption to protect your data. Desktop software typically does not have these same security features.

  1. File Compatibility:

Online tools are often more compatible with different file types than desktop software. For example, online tools can usually convert both Excel and CSV files to PDFs. Desktop software may only be able to convert one type of file (usually Excel).

In addition, online tools can often convert files from other online services such as Google Sheets. This is not possible with desktop software.

As you can see, there are many advantages to using online excel to pdf conversion tools over desktop software. However, there are also some disadvantages that you should be aware of.

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Let’s take a look at some of the cons of using online tools

– Internet Connection Required:

To use online tools, you need an active internet connection. This can be a problem if you are working offline or in an area with poor internet reception.

– Limited Features:

While online tools have come a long way, they still don’t offer all of the features that you may need. For example, online tools may not have as many customization options as desktop software.

– Lack of Support:

If you run into problems using an online tool, you may not be able to get the help that you need. Online tools often have limited customer support options compared to desktop software.

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some of the cons of using Desktop-installed tools:

  • You have to be online to access it
  • It requires a lot of storage on your computer
  • The software needs to be constantly updated, which can take time
  • It can be more expensive because you might need to purchase additional licenses
  • The interface may not be as user friendly

It really depends on your needs. If you need a tool that is easy to use and doesn’t require an internet connection, then desktop software may be the better option. However, if you are looking for a tool that is free or has more features, then online tools are probably the way to go.

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Now that we’ve looked at the pros and cons of both online and desktop tools, let’s make a decision about which is best for your business. If you need a tool that is easy to use and offers great security features, then an online tool is probably the best choice. However, if you need a tool with more features and customization options, then a desktop tool may be better suited for your needs. Whichever type of tool you choose, make sure that it meets your specific business requirements.




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